Exhibit Hall Hours
Thursday 4:00 PM - 9:00 PM
Friday 10:00 AM - 7:00 PM
Saturday 10:00 AM - 7:00 PM
Sunday 10:00 AM - 5:00 PM

Registration Hours
Thursday 9:00 AM - 9:00 PM
Friday 9:00 AM - 9:00 PM
Saturday 9:00 AM - 9:00 PM
Sunday 9:00 AM - 4:00 PM

Programming Hours
Thursday 10:30 AM - 11:30 PM
Friday 10:30 AM - 11:30 PM 
Saturday 10:30 AM - 11:30 PM 
Sunday 10:30 AM - 5:30 PM 

CURRENT EXHIBITOR INFO

 

This page is for Exhibitor, Artists, Creators, Vendors and Costuming/Cosplay Groups who will be apart of our show.  The information below is the most up to date and it is the responsibility of the Exhibitor to review and understand.

Remember to be courteous and respectful to your fellow Exhibitors, vendors, artists, creators, convention staff and attendees.  This includes sound/noise coming from your space, interactions with attendees, exhibitors, staff and general participation in the event.  We want to have a good show and that includes all of our Exhibitors, Vendors, Guests and Artists having a great show as well!  Use common sense and have fun!

Dates & Times - Exhibitor Setup Times

Wednesday, May 24, 2017………….9:00am - 10:00pm

Thursday, May 25, 2017……………..9:00am - 3:00pm*

Friday, May 26, 2017………………….8:00am - 9:30am

Saturday, May 27, 2017……………..8:00am - 9:30am

Sunday, May 28, 2017……………….8:00am - 9:30am

* Dock doors are closed at this time and will remain closed for the duration of the show

** Exhibitors have access to show floors for one hour after the show closes

Tax Information

The State of Arizona requires anyone who is selling merchandise (either re-sale or original creations) or a service (Autographs, Photo’s, Selfies, Etc.) to obtain temporary sales permits for the collection of sales tax. Phoenix Comicon has no role in this process, other than to provide links to the web pages for the convenience of our exhibitors. Any questions regarding these applications should be directed to the State Department of Revenue. Tax inspectors will be on site during load-in to verify exhibitors have completed the necessary tax and business licensing requirements, to expedite your time during load in please have all forms submitted at least two weeks prior to the show.

 

In coordination with ADOR, the City of Phoenix is encouraging the transition for businesses currently reporting to Phoenix for their business activity ahead of the anticipated State deadline.  In order to ensure that your business activity is reported accurately and completely at ADOR, you may begin applying for new TPT Licenses, and filing and reporting your Transaction Privilege Tax liability due to the City of Phoenix with the Arizona Department of Revenue on your next TPT return due to ADOR.

 

What’s new in TPT - Transaction Privilege (Sales) Tax Simplification?

  • New TPT Applications: Effective October 1st, Phoenix will no longer accept new TPT applications.  You must apply for a TPT license directly with the Arizona Department of Revenue.
  • TPT License Renewals: The Arizona Department of Revenue will process all TPT license renewals for all jurisdictions this fall. Businesses will receive one renewal notice per license from the State regardless of where the business is located. Please visit the Arizona Department of Revenue’s web page  and your renewal notice in November/December for more information.  See our Transition to ADOR bulletin for specific information related to Phoenix TPT licenses.
  • Centralized Licensing and Reporting: Beginning with your January 2017 TPT return filed in February 2017, the Arizona Department of Revenue will be the single point of administration and collection of state, county and municipal transaction privilege tax. Taxpayers will be able to file and pay for all jurisdictions to the State. This means that if you currently report to Phoenix, your last return filed with Phoenix will be your December 2016 return filed in January 2017.  We strongly encourage taxpayers to file online via the State’s gov website for faster processing.
Load-in/out Information

General Information for Load-in/out

  • We request all Exhibitors and Artists please be patient during the load-in/out process. We know you all want to get in and out as quickly as possible, but we really need your patience to do that
  • CSI etc offers many shipping and freight options for ease of moving in and out
  • Minors under the age of 16 will not be allowed in the Exhibitor Hall during load in and load out
  • Box trucks, and vehicles with trailers will be given priority on the dock
  • If your driver has a Bill of Lading, a freight charge will be incurred and charged to the Exhibitor
    • Contact CSI etc for freight and billing information
  • Multiple vehicles are allowed, but we ask that you use as few as possible
    • Depending on availability of the dock, not all may make it in at once
  • Any use of the dock during load-in or load-out will require going through the Tonto Marshalling Yard
  • Exhibitors that do not need to use the dock may load-in/out from the street level
    • Four wheeled dollies may be used on Wednesday, May 24, 2017
    • Exhibitors will need to use two wheeled dollies or hand carry on Thursday, May 25, 2017 for safety reasons
    • Phoenix Comicon and the Phoenix Convention Center are not responsible for the vehicles that are parked on the street levels
  • Pallet Service
    • All Exhibitor Booths come with pallet service
    • Carts will be available as well
    • CSI will move all carts and pallets to and from the dock
  • Empties
    • Can be stored with CSI etc for $25 and dropped off to you on Sunday, May 28 once the show has closed

 

Load In process through the Tonto Marshalling Yard

  • Load in times will be available for Exhibitors and Artists:
    • Wednesday, May 24, 2017
      • 9:00am to 10:00pm
    • Thursday, May 25, 2017
      • 9:00am to 3:00pm
      • After 3:00pm, dock doors will be closed for the duration of the convention
    • Exhibitor Booths - Pallet Service
      • Staging to load in with begin at 8:30am at the offsite Tonto Marshalling Yard
      • All Exhibitor Booths come with pallet service that may be used to move loads in and out more quickly
      • Once on the dock, CSI will provide the number of pallets or carts needed to unload the entire vehicle
        • Product and displays that are on rolling carts and/or rolling displays may be brought in without the use of the pallet service
        • Small rolling carts will be available instead of the pallet service
        • Only CSI may move pallets and CSI carts from the dock to the Exhibitor spaces
      • Exhibitors will need to notify the CSI Dock Desk that they are finished unloading their vehicle, and it is being removed from the dock area. CSI will then give them a ticket that they can then take to the Exhibitor Manager’s Booth to receive their Exhibitor Badges.
      • No set-up, check in or badge pick up will be allowed until the vehicle has been unloaded and removed from the dock.
    • Artist Alley Tables
      • Artists that want to use the dock to load in must go through the Tonto Marshalling Yard
      • Artists may load in their stuff
        • Pallet Service and carts are available for purchase with CSI

 

Load Out process through the Tonto Marshalling Yard

  • The Exhibitor Hall will be closing on Sunday, May 28, 2017 at 5:00pm for Exhibitor load-out
  • Exhibitors/Artists wanting to utilize the docks for load out can check in at the Tonto Marshalling Yard to stage for load out starting at 4:30pm.
  • Exhibitor Booths - Pallet Service
    • Exhibitors may request pallets on Sunday, May 28, 2017 at the CSI etc. booth next to the Exhibitor Manager’s Booth on the Lower Level
      • Requests put in after 12pm will receive pallets as they become available
    • Exhibitors vehicles will not be allowed to access the dock until all of their product and displays are packed up
    • Exhibitor Hall staff will verify that the exhibitor is packed up, then notify the dock staff that the Exhibitor is ready to load out
    • The vehicle at the Tonto Marshalling yard will be given a dock pass for access to the dock
    • Once on the dock, exhibitors will need to notify the CSI freight staff at the dock desk and their pallets will be delivered to their vehicle
    • We request all Exhibitors patience as the forklifts will be going through the list of Exhibitors as they check out
  • Artist Alley Tables
    • Artists vehicles will not be allowed to access the dock until all of their product and displays are packed up
    • Exhibitor Hall staff will verify that the artist is packed up and notify the staff at the dock that the artist is packed up
    • The vehicle at the Tonto Marshalling Yard will be given a dock pass for access to the dock once the verification has been made
  • Empties
    • May be stored with CSI etc for $25 during the show
    • Exhibitors will not be given access to the dock before load-out to get their empties

 

Tonto Map

Exhibitor Check In

Exhibitor Check in

  • Location
    • Lower Level: Against wall in Hall 4
    • Hall of Heroes (3rd Floor): Between Dock doors in Hall D
  • Check in with be available AFTER vehicles has been unloaded and removed from the dock
  • Check in time:
    • Wednesday, May 24, 2017 - All day
    • Thursday, May 25, 2017 until 3:00pm
  • Artist Alley Tables & Late Arrivals
    • If the Exhibitor or Artist is not able to make it to the convention center on Wednesday or Thursday to pick up their badges, please reach out to Kellie Ambrosia, the Exhibitor Hall Manager, kellie.ambrosia@phoenixcomicon.com

 

  • Additional Badges
    • Exhibitors may purchase an additional three (3) badges for $40 each + taxes and fees
    • Child (free) and Sidekick ($10 + taxes & fees) badges will be available for purchase/pickup during check in
    • Available for purchase on the following dates;
      • Wednesday, May 24 all day during load in
      • Thursday, May 25 until 3:00pm
Space Setup, Requirements and Policies

Exhibitor Booth Information

  • 10ft x 10ft, one 8ft table, two chairs, three Exhibitor Badges, one Exhibitor sign
  • Displays are limited to 12ft tall unless prior approval is given

Artist Alley Table Information

  • 6ft x 10ft, one 6ft table, two chairs, three Exhibitor Badges, one Exhibitor sign
  • 36 inches of walking space must be available between displays and pipe and drape
  • Displays are limited to 8ft tall (as tall as the pipe and drape) and must not block neighbors
  • Artists on the end of rows may place a table on the end
    • 36 inches of walking space must be available between displays and pipe and drape

**Some tables have 4ft spaces between them, this space must be kept clear for fire regulations

General Space Information

  • Use common sense
    • Be courteous & respectful
    • Have fun
  • Space may be set up to exhibitor’s liking; it must be safe, secure and meet all convention and Fire Marshal requirements
  • All product, displays, chairs, tables and anything else must stay within the allotted space (even hanging displays)
  • Do not rip, tear or damage the pipe or drape
  • Music is allowed at a reasonable volume (requests from convention crew must be followed)
  • Exhibitors may bring extra tables and chairs for their space

Additional tables, chairs, decorations and vendor needs are available for rent with CSI etc, our decorator

 

Location & Maps

Phoenix Convention Center

100 North Third Street, Phoenix, AZ 85004-2231

Floor Plans

 

Additional Policies & Information

Contact the Exhibitor Hall Manager BEFORE the convention if you want to do any of the following:

  • Promote/Advertise another event or convention in your Exhibitor Space
  • Sell beverages or food in your Exhibitor Space
  • Have a vehicle in your space
  • Will be hosting a signing or raffle
  • Have any questions about the convention and your participation in our event

 

Parking Information

  • Overnight Parking
    • Due to city-zoning restrictions, overnight parking is not permitted in Phoenix Convention Center parking garages.
  • Parking information will be provided closer to the event.

Vehicle

  • Display vehicles will be allowed, pending approval by show and facility staff
  • Specific requirements are needed, please reach out to Exhibitor Hall Manager for more information

Adult Content

  • Please consider our Cosplay is not Consent criteria and make sure displayed art and merchandise is covered at 60% in gender areas

 

Facility Policies

  • Signs, etc. may be attached to the pipe and drape, but must be attached with approved devices and shall not exceed 20 lbs. Please see CSI etc. for details.
  • Only service and assistance animals are permitted in the Phoenix Convention Center.
  • Helium balloons are not permitted in the building.
  • Coolers and outside food/drink is not allowed in the Phoenix Convention Center

 

Visit the Phoenix Comicon website for a complete listing of Phoenix Comicon Policies.

Fire Marshal Inspections

Before the doors open to the public each day, a final fire department walk through is conducted. This walkthrough is conducted to ensure all safety and fire codes are met. Any issues found will have to be corrected before the public is allowed in. Don’t be the one to cause this delay.  Please follow these tips to ensure you are not. Some common fire code issues that we encounter during our walk through are listed below:

  • You may have only a one day supply of combustibles (handouts, giveaways, etc.) within your booth
  • No empty boxes are allowed anywhere in the booth
  • No combustibles may be stored behind the booth. We do allow the hard plastic carry case for the booth display behind the booth
  • The only electrical extension cords allowed are grounded. You cannot daisy-chain power strips together. No zip cords allowed
  • All exhibit / display construction, DECORATION MATERIAL, and drape must be flame retardant. Oil cloth, tar paper, nylon, plastic cloth, and certain other plastic materials that cannot be rendered flame retardant, through spray or dip application, are prohibited
  • Please have the material’s fire resistant documentation available prior to the show opening, i.e. flame certificate from manufacturer, tag on material, or the product used to treat material – all indicating that the product meets NFPA 701 requirements
  • Pop up tents and canopies require prior approval by the Fire Marshal
  • No plastic tablecloths or decorations are allowed
  • All items must be within the boundaries of the individual booths. Aisles must be maintained at the minimum width designated

No candles or open flames are allowed in the building

Show Service Poviders

On-Site Decorator

Questions?

Phoenix Office
4802 W. Van Buren St.
Phoenix, AZ 85043

Toll Free Number: 1.800.471.7330

602.923.0011 (Local)
602.923.0044 (Fax)

Internet Provider

smartcity_2017_PHCC_Service_Flyer

Phone: 888-446-6911

Email: csr@smartcity.com

Order On-Line

Questions?

Phone:  (602) 253-5881
Fax:      (602) 253-5530
Email:    expo@commonwealthelectric.com

Contacts

 

Exhibitor Hall Team
Kellie AmbrosiaExhibitor Hall Manager
Jen Palmer and Lee PalmerDirectors of Operations

Scroll Up