CONVENTION POLICIES

Phoenix Comicon is committed to ensuring the safety, security, and enjoyment of all our vendors, panelists, guests, and attendees. It is our responsibility to carry out safety procedures that will keep all our events safe from harm, harassment, and discrimination. It is the responsibility of our vendors, panelists, guests, and attendees to follow these policies to ensure their personal and possessions do not put others at risk.

Our events are family friendly and encourage the attendance of families with children. All attendees should be aware of where they are, where others are, and how your movements may impact those around you. The venue for Phoenix Comicon can get crowded, if you are wearing a costume, especially one that limits your vision, wearing or carrying props, or have small children and strollers, you should be aware that your movements may impede or injure others around you.

The following safety and security protocols meet the minimum legal and venue requirements for Phoenix Comicon and provide the safest environment for all. As new laws, venue requirements, and methods of creating cosplay props and costumes arise, our safety and security policies will evolve to meet the level of security necessary in each community in which we operate. Each venue may have its own set of rules and those will be posted as needed. The following minimum requirements apply for Phoenix Comicon.

 

 Membership Fees/Credentials

  • Membership fees are non-refundable.
  • Badges must be worn and visible at all times. Individuals without badges will not be allowed in convention space.
  • Acceptance of a Phoenix Comicon membership badge and admission to the convention constitutes an agreement to allow Phoenix Comicon, its agents, or assignees to use your image and/or likeness for advertising or promotion by Phoenix Comicon by any media now known or hereafter devised.
  • It is unlawful to duplicate Phoenix Comicon membership badges.
  • Each badge admits one person to the Phoenix Comicon.
  • Badges are non-transferable and non-replaceable.

Security Protocols

  • Metal Detectors, Metal Detecting wands, bag checks, police presence and enhanced security procedures will be at all entrance points.
  • All guests, vendors, contractors, press, panelists, staff, crew, and attendees are subject to metal detection, search, and/or prop and weapons check every time they enter the building and at any time during the event
  • Venue, security, and Law Enforcement personnel have authority to modify or update these protocols at any time
  • Venue, security, and Law Enforcement decisions are final and we reserve the right to remove anyone outside of compliance with these security protocols at any time

Bag Policies

  • Bags, backpacks, and suitcases
    • A clear bag (backpack, tote, or drawstring bag) is allowed but is subject to search
    • One small clutch purse per attendee, no larger than 5.5” x 8.5”, is permitted but is subject to search

 Large, obstructive items

  • Wagons, wheeled coolers, large strollers, and other bulky items that may be obstructive in pathways and exhibitor hall and are not permitted. We recommend quick-folding or umbrella-style strollers.
  • A small folding or Umbrella style stroller is permitted but is subject to search

Animals

  • Service animals are permitted but it is recommended they wear official service animal designation for easy identification
  • Service animals in costume is not preferred, but should you choose to costume your service animal, it is recommended the costume not cover official service animal designation
  • Aggressive animals or those that pose a threat to the safety of attendees will be removed from the event

 Wheeled/motorized items

  • Rollerblades, skates, skateboards, wheelie shoes, razer scooters, Segways, and hoverboards are not permitted even if they are part of a costume.
  • Scooter, wheelchairs, and motorized chairs necessary for mobility are permitted but are subject to search

Remote control items

  • Remote control vehicles, aircraft, and drones are not allowed inside the event venue at any time.

Shoes

  • Shoes must be worn at all times
  • Shoe removal is permitted when it is essential to the integrity of a costume, but only for photos and must be immediately replaced
  • Moving around the exhibit hall or any area of the facility without shoes is not permitted

Room Capacity

  • Although your event badge is required to enter all events, the badge alone does not guarantee access to any programming, panel, or other events. All rooms have room capacities set by the Fire Marshal and are subject to the discretion of the event venue and Phoenix Comicon staff.
  • Standing in aisles or near exits in a programming room is not permitted. All attendees must have a seat in the room to attend.
  • Refunds will not be offered if a program or panel is full.

Firearms

  • Possession of firearms is strictly prohibited, including concealed and non-concealed firearms and weapons.

 Children

  • All children age 12 and under must be accompanied by an adult (18+) at all times.

Curfew

  • Daily curfew hours for the City of Phoenix are from 10pm for children 15 years old and younger, and 12am (midnight) for 16 and 17-year-old children. Curfew hours apply seven days a week year round. Children that are on legitimate business authorized by a parent or guardian, or in the care and custody of another adult, are not in violation of the curfew ordinance. Phoenix City Ordinance Code (pcc23-3) places responsibility on parents and guardians  to supervise their juvenile children and to take custody of them if they violate curfew.

Food and Drink

  • Food and drink may be brought into the Convention Center for personal use only. Food and drink will be available for purchase on site.

Belongings

  • Phoenix Comicon is not liable for missing belongings. Lost and Found is located at the Information Desk in the lower level of the Phoenix Convention Center.

Distribution of Flyers and other materials

  • There will be no distribution or flyers or other materials without prior approval of Phoenix Comicon. Flyers and other materials left in convention space without approval will be discarded.

Convention Behavior

The following behaviors are not allowed at Phoenix Comicon:

  • Disruptive or unsafe behavior that disturbs attendees, volunteers, guests, or exhibitors
  • Sleeping in convention space
  • Physical or verbal harassment of volunteers, guests, exhibitors, or other attendees
  • Destruction or defacement of Convention Center or hotel property
  • Sexual misconduct such as indecent exposure, offensive touching, or sexual harassment
  • Unwanted touching without permission of the individual such as glomping, hugging, etc.
  • Any activity prohibited by law

Music

  • Amplified music is prohibited in convention space.

 Dancing

  • Dancing is not permitted in the Exhibitor Hall at any time. Dancing is not permitted in hallways or walkways. If you would like to dance, please do so outside in an open area that does not disrupt convention activity.

 Signs

  • The construction and display of signs by attendees is not allowed. This includes but is not limited to such signs as “Free Hugs,” “Will Yuri for Yaoi,” or “Glomps for Cash.” Attendees carrying such signage will be warned and have the sign confiscated. Phoenix Comicon staff reserves the right to revoke the badges of attendees carrying such signs. Signs that are a necessary part of a costume may be permitted with the approval of convention staff.
  • The posting of signs is prohibited in all convention space.

Photography

  • When taking pictures, please be conscious of traffic around you and do not block walkways for extended periods.
  • Please be considerate and ask before taking pictures of other attendees, guests, or staff.

This policy is subject to change at our discretion, please check for any updates.

COSTUME & WEAPONS POLICIES

Phoenix Comicon has developed the following cosplay policy guidelines to help everyone get the most enjoyment from the cosplay experience as possible. These policies are intended to assist cosplayers in developing costume ideas that allow them to showcase their talents while ensuring the safety of everyone at our events.

Excessive Weight & Size of Props

  • Heavy or oversized props can be dangerous for event-goers. Heavy or oversized props must be easily stored in crowded areas. At certain times when the exhibit hall is overcrowded, those with oversized costumes or props may be asked to exit the exhibit hall area temporarily.
  • If your props become unwieldy or threaten the safety and enjoyment of other people, you may be asked to remove this prop from the venue.
  • Failure to comply with requests to remove offending props may result in revocation of your badge and removal from the premises.

Prohibited Items The following props and accessories are not permitted at Phoenix Comicon

      • Firearms of any kind regardless of whether it has been emptied, disabled, or otherwise incapacitated, including but not limited to real and replica
        • BB guns
        • cap guns
        • paintball guns
        • nerf guns
        • blowguns
        • water guns
        • pellet guns
        • airsoft guns
        • Toy guns
        • Blasters
        • Any other real or replica weapon that resembles a firearm
      • Tasers
      • Glass Props
      • Stone Props
      • Chainsaws or other gas-powered props
      • Bladed metal or wooden weapons, including but not limited to
        • Axes
        • Daggers
        • Hatchets
        • Knives
        • Swords
        • pocket blades
        • ninja stars
        • metal or wooden shields
        • strung bows
        • bladed or sharp arrows
        • Flails
        • Power and garden tools
        • Claws
      • Real, replica, or simulated explosives, ammunition, and chemical weapons of any kind, including but not limited to
        • Bullets
        • Hand grenades
        • Claymore Mines
        • firecrackers
        • pepper spray
        • Mace
        • Powder caps
        • Cartoon bombs
        • Simulated bomb vests
      • Metal, spiked, wooden and other miscellaneous props including but not limited to
        • Metal Armor
        • Barbed wire
        • Metal spikes
        • Nunchucks
        • Metal, wooden, aluminum, or heavy plastic bats
        • Slingshots
        • Brass knuckles
        • Golf Clubs
        • Hockey Sticks
      • Excessively noisy props including but not limited to
        • Airhorns
        • Bullhorns
        • Whistles

Allowed Items

  • Props and Weapons easily distinguishable from any real weapon at first glance may be allowed upon thorough inspection. (the less realistic the better)
  • At the discretion of law enforcement, Convention center staff, on-site security staff and/or Square Egg Employees the following may be permitted however, we reserve the right to refuse any prop at any time.
    • Props made from Plastic, Thermo Plastic, Urethane Resin, Cardboard, Foam or Foam Rubber
    • Plastic, Fiberglass or Resin shields (shields must demonstrate no sharp edges)
    • Bows that are not strung and incapable of shooting arrows
    • Arrows in a quiver that are not removable.
    • Staffs made of Plastic, Resin, cardboard, foam, or foam rubber that are no taller than 6’
    • Lightsabers
    • Wands
    • Sonic screwdrivers

Updated 8/17/17 - This policy is subject to change at our discretion, please check for any updates.

CONDUCT & ETIQUETTE

Respect for All
Phoenix Comicon advocates and upholds the idea that Cosplay is not Consent. If you feel that you are being harassed, or see someone else being harassed, please locate a member of our crew, security personnel, or local police department officer right away.

Family Friendly

  • Phoenix Comicon is all ages and family friendly unless otherwise indicated. Costumes, cosplay, and assuming the identity of your character are encouraged but must fall within acceptable boundaries for all ages events.
  • Costumes should abide by state laws for nudity and indecent exposure: A.R.S. §13-1402
  • Inappropriate costumes or actions may result in a request from our staff to change aspects of your costume or removal from the event.

Helmets, Masks, and Facepaint

  • If your costume includes any item that covers or partially covers the face, especially if it is not easily removed, upon request, you may be asked for ID and/or additional information by security. Please be sure to keep your ID on you.
  • Helmets, masks, and hoods should not severely limit or impair the wearer’s ability to see. If your costume includes an eyeless hood or other face covering, considering bringing a friend to act as your “handler” and guide you through crowded spaces.

Misc Rules

  • Shoes are required to be worn while in convention space. You may remove your shoes for photos if desired, but they must be replaced directly after the photo is taken.
  • Roller Skates/Blades may not be worn in convention space.
  • Depictions of hate symbols are not allowed and will be asked to be removed.
  • If your costume has pieces that extend from it (wings, spikes, armor, etc.) or you are carrying a large prop, please be aware of your surroundings and of people around you. You may be asked to change your costume or remove your prop from convention space if it is found to be disruptive or dangerous.
  • Please do not block doorways, walkways, or exits with your costume, props, or costume pieces.

Costume Checkpoint

  • Metal Detectors, Metal Detecting wands, bag checks, police presence and enhanced security procedures will be at all entrance points.
  • All costumes, props, and weapons must be inspected at the Costume & Prop Checkpoint, located just inside the security entrance.
  • Props and weapons will be tagged by security. Anyone with an untagged prop will be escorted to the Costume & Prop Checkpoint.
  • Failure to comply with Costume Rules, Checkpoint procedures, or requests from official Square Egg Entertainment staff, security personnel, or local police officials will result in revocation of your credentials and removal from the event.

Phoenix Comicon and its contractors are not responsible for loss, damage, or theft of any private property including costumes, props, weapons, masks, or helmets whether kept on your person or checked in to any holding area. If you do not want to have your costume props inspected or tagged, or if you are not willing to comply with these policies, please leave costumes, props, and weapons at home. All costume props and weapons must be inspected at the Costume & Prop Checkpoint.

If you have questions about what is acceptable, please contact costuming@phoenixcomicon.com.

Please refer to the  Phoenix Comicon Weapons Policy below for complete information about props and weapons.

Harassment and Discrimination

Phoenix Comicon is firmly committed to providing a positive experience free of discrimination and bias. Each attendee is personally responsible for maintaining such an environment. Phoenix Comicon prohibits any actions, words, jokes, or comments based on an individual’s race, sex, sexual preferences, ethnic background, age, religion, physical condition, or other legally protected characteristics. Any conduct or action, whether overt or subtle, which creates an offensive or hostile environment is prohibited and will be grounds for immediate disciplinary action.

Phoenix Comicon prohibits any harassment between volunteers, attendees, or guests on the basis of sex. No person, male or female, should be subjected to unsolicited or unwelcome sexual overtones and conduct, either verbal or physical. Misconduct applies to both males and females and includes harassment between individuals of both sexes and the same sex. Any person who believes he or she is a victim of sexual or discriminatory harassment is encouraged to let the harasser know that his or her behavior is unwelcome. In addition, those who believe they have been harassed should immediately report the matter to Convention Security, Police or Phoenix Comicon Staff.

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